Privacy Policy and Fair Processing Notice
In operating this website, the UKHMA may collect the following information only with Users’ knowledge and consent;
- Name
- Address
- Email address
- Organisation
- Contact numbers
- Job Title
- Where appropriate, your views and opinions.
The web server will record login data that your browser sends whenever you visit the website. These log files may include information such as your IP address, browser type, date and time of your visit.
Why it is needed
When Users provide this information, The UKHMA will process it primarily in connection with :
- The development and enhancement of the website
- Provision of operational and company related information.
What that data is used for
- General product, membership and services sales
- Administering Users’ accounts
- To respond to requests for information submitted by Users on the website.
- To send UKHMA newsletters and other relevant news and events items via email
- To facilitate involvement in consultation initiatives on key strategic issues
- To provide opportunities for participation in standing and special work groups; helping to shape industry good practice standards
- To provide opportunities for input into the development of industry guidance for the UK’s ports sector
- To give notice of availability and content at upcoming courses and seminars
- To seek customer feedback to help improve the UKHMA’s professional services
- To be listed in the online Members List
Note: automated decision making processes will not be utilised.
How long is the data kept?
To meet legal data protection and privacy obligations, the UKHMA only holds on to Users’ information for as long as it is actually needed.
In practice, this generally means that User information is retained for the lifetime of the Users’ membership which is reviewed annually.
How will it affect you ?
The UKHMA processes information in a way that does not affect your data rights. Some of the information we collect from you is made manifestly public when agreed to.
Who can see it ?
The UKHMA restricts access to personal information and the parties that can access this information are;
- UKHMA employees
- Approved subcontractors who need to know that information in order to operate, develop or improve the service in accordance with this Fair Processing Notice.
How it is protected
All personal data that you supply to the UKHMA from the website is stored on servers provided by the UKHMA’s hosting provider. The UKHMA understands that its hosting provider only employs servers sited in data centres that have the highest level of security accreditation at the time of implementation. For your protection, the UKHMA never stores any payment details and, where possible, personal data such as passwords is encrypted.
The UKHMA protects User data in alignment with GDPR 2016/679 and the Data Protection Act 2018
What are your rights ?
You can:
- Request a copy of the data the UKHMA holds on you. If you wish to do this then make a subject rights request to admin@ukhma.org; Tel: 07707 039991 or write to UKHMA, PO Box 312, Morpeth NE61 9GN.
- Request a correction or update to the data that the UKHMA holds on you. If you wish to do this then make a request to: admin@ukhma.org; Tel: 07707 039991 or write to UKHMA, PO Box 312, Morpeth NE61 9GN
- Request that the UKHMA deletes the information held on you. If you wish to do this then make a request to: admin@ukhma.org; Tel: 07707 039991 or write to UKHMA, PO Box 312, Morpeth NE61 9GN
- Request that the UKHMA keep your data but do not use it. If you wish to do this then make a request to: admin@ukhma.org; Tel: 07707 039991 or write to UKHMA, PO Box 312, Morpeth NE61 9GN
- Request that the UKHMA sends a copy of your data to another organization. If you wish to do this then make a request to: admin@ukhma.org; Tel: 07707 039991 or write to UKHMA, PO Box 312, Morpeth NE61 9GN
- Object to how the UKHMA is using your data. If you wish to do this then make a request to: admin@ukhma.org; Tel: 07707 039991 or write to UKHMA, PO Box 312, Morpeth NE61 9GN
- Raise a complaint with the Information Commissioner’s Office about the UKHMA. If you wish to do this then make a request to: admin@ukhma.org; Tel: 07707 039991 or write to UKHMA, PO Box 312, Morpeth NE61 9GN
- Take the UKHMA or the Information Commissioner’s Office to court. If you wish to do this then notify us at: admin@ukhma.org; Tel: 07707 039991 or write to UKHMA, PO Box 312, Morpeth NE61 9GN
- Withdraw consent to process your data at any time. If you wish to do this then make a request to: admin@ukhma.org; Tel: 07707 039991 or write to UKHMA, PO Box 312, Morpeth NE61 9GN
Additionally, you must be informed of the following:
- If the UKHMA suffers a data breach and your data is affected in a way that it poses a risk to your rights and freedoms.
- If we carry out your request to correct/update, erase or not use your data
Contact information
We reserve the right to amend or modify this Notice at any time and in response to changes in applicable data protection and privacy legislation. Please check back here and review this document to ensure you are conversant and in agreement with the current Privacy Policy.
Please note that you may be asked to provide forms of ID before any information will be released.
Please ensure to write ‘Subject Access Request’ in the subject field of the email to help identify the request.
By Email: admin@ukhma.org
By Post : UKHMA, PO Box 312, Morpeth NE61 9GN
